To develop, regulate and promote an internationally recognized accountancy profession that upholds public interest through capacity building, advocacy, innovation and sustainable practices.
INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF KENYA
(Established under the Accountants Act, Laws of Kenya)
GRANTS MANAGEMENT, COMPLIANCE & FINANCIAL REPORTING SEMINAR
Date: 30th March – 2nd April 2026
Venue: SAROVA WOODLADS HOTEL, NAKURU
Theme: “Strengthening Grants Management and Financial Reporting to Safeguard Donor Confidence”
OVERVIEW
The operational and accountability landscape for Non-Profit Organizations (NPOs) and grant-funded entities is becoming increasingly complex and demanding. Stakeholders, including donors, regulators, beneficiaries, and the public, require enhanced transparency, rigorous compliance, and comprehensive reporting that goes beyond mere financial numbers to demonstrate impact and sustainability.
A pivotal development in this environment is the gradual adoption and transition to the International Non-Profit Accounting Standards (INPAS). These standards provide a globally accepted accounting framework tailored specifically for the unique characteristics of not-for-profit entities. Transitioning to INPAS requires NPOs to strengthen their financial management systems, adopt accrual accounting principles, improve recognition of assets and liabilities, and enhance the accuracy and consistency of financial reporting. This transition poses significant challenges, including revising accounting policies, training finance teams, and aligning donor reporting with new standards, all while maintaining operational continuity and compliance with varying donor requirements.
In parallel, there is growing recognition of the importance of narrative reporting in the nonprofit sector. Donors and stakeholders increasingly seek richer contextual information that links financial inputs to programme outcomes and social impact. Narrative reporting complements financial statements by providing qualitative insights into how funds are utilized to achieve mission objectives, thereby fostering trust, accountability, and informed decision-making.
Effective budgeting is another cornerstone of sound grants management. Accurate and realistic budgets enable NPOs to allocate resources efficiently, respond to dynamic programme needs, and comply with donor restrictions and cost recovery policies. However, many organizations face challenges in preparing budgets that balance operational realities with donor expectations, including handling multi-year grants, exchange rate volatility, and overhead allocations.
Additionally, the rising global emphasis on Environmental, Social, and Governance (ESG) considerations is reshaping how NPOs operate and report. Stakeholders now expect nonprofits to embed ESG principles into their governance, operational practices, and reporting frameworks. This includes managing environmental impacts, promoting social inclusion and equity, and demonstrating good governance and ethical practices. Integrating ESG into financial and narrative reporting enhances organizational resilience, donor confidence, and the overall sustainability of programmes.
This seminar aims to equip grants managers, finance professionals, programme officers, and compliance personnel with the knowledge, skills, and practical tools to effectively manage grants through the entire lifecycle, ensure compliance with donor and regulatory requirements, prepare robust financial and narrative reports, and integrate ESG considerations into their operations. By addressing the challenges and opportunities presented by INPAS transition, narrative reporting, effective budgeting, and ESG integration, the seminar supports NPOs to strengthen accountability, improve audit readiness, and demonstrate their commitment to transparent, impactful stewardship of resources.
Additionally, the following topics will be discussed during the sessions:
| DAY | MODULE | TOPICS |
| DAY 1 | Grants Landscape & the Grant Lifecycle
 |
·        Fundamentals of Grants Management
·        Types of grants ·        Key stages ·        Roles & responsibilities |
| Grant Agreements, Terms & Conditions, and Compliance Obligations | ·        Relationship between actuarial valuation reports and financial statements
·        Interpreting grant agreements, annexes and budget lines. ·        Common restrictive clauses (eligibility, branding, procurement rules, currencies). ·        Compliance calendars and performance indicators. |
|
| Budgeting for Grants: From Proposal to Approved Budget | ·        Types of costs: direct vs indirect, capital vs recurrent, allocable vs unallowable.
·        Cost principles, allocation methods and overheads/indirect cost rates. ·        Budget revisions and re-forecasting
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| DAY 2 | Procurement, Asset Management & Eligible Costs | ·        Donor procurement rules vs procurement best practice.
·        Tendering, supplier selection, contract management and conflict-of-interest controls. ·        Capitalisation, fixed assets register and disposals under donors’ rules.
|
| INPAS: Purpose, Scope and Strategic Implications for Kenyan NPOs | ·        Why INPAS was developed and its principal objectives (transparency, comparability, credibility).
·        INPAS’ scope, relationship to IFRS for SMEs / IFRS / IPSAS and when NPOs should use it. ·        High-level differences NPOs must anticipate (fund accounting, narrative reporting, grant treatment). ·        Strategic implications for boards, funders and auditors; setting a sectoral adoption roadmap.
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| Transition to INPAS: Practical Steps & Required Disclosures | ·        Transition mechanics: retrospective application, reconciliation requirements and required narratives.
·        Preparing the reconciliation of net assets and surplus/deficit to prior framework (checklist). ·        Handling impracticability and undue cost/effort exemptions (disclosure expectations). ·        Project plan template: stakeholder map, data gaps, timetable and governance for transition
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| DAY 3 | Fund Accounting & Restricted Funds under INPAS | ·        Core concepts: restricted vs unrestricted funds and fund presentation requirements.
·        Recognition and measurement of donor-restricted grants and endowments. ·        Designing fund ledgers, chart of accounts and disclosures aligned to B8 Fund Accounting. ·        Practical ledgers and reclassification examples.
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| Narrative Reporting: Making Financials Decision-Useful | ·        Minimum narrative components required by INPAS (management commentary / narrative reporting).
·        Linking narrative reporting to financial statements and programme outcomes. ·        Materiality, non-financial KPIs and the user-focus principle in INPAS narrative guidance. ·        Practical template for an NPO narrative report.
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| Compliance and Regulatory Reporting (PBORA focus) | ·        PBO Act, 2024 & upcoming regulations
·        Interplay between INPAS financial statements and regulatory returns; common differences. ·        PBORA reporting obligations, registration, and compliance checkpoints. ·        Reconciling INPAS financial statements to statutory submissions and donor reports. ·        Practical checklist for avoiding regulatory penalties and improving PBORA liaison. |
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| DAY 4 | Effective Budgeting for Non-Profit Organisations | ·        Purpose of budgeting in the NPO context
·        Types of budgets used by NPOs ·        Key budgeting challenges in NPOs ·        Budget preparation best practices ·        Budget monitoring and control ·        Role of budgets in donor and regulatory reporting
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| ESG Considerations for NPOs – Applying IFRS Sustainability Disclosure Concepts |
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TARGET AUDIENCE
The sessions will be beneficial to professional Accountants, Heads of Finance, strategy consultants, academia and other professionals working in the NGO, NPO sectors and organizations that receive grants.
CONTINUOUS PROFESSIONAL DEVELOPMENT UNITS (CPD UNITS):
Members of ICPAK and reciprocating professional bodies will be awarded 20 Structured CPD Units upon successful completion of the Seminar.
FINANCIAL COMMITMENT:
| Category | Charges Physical |
| Associate Members | Kes 40,000 per Delegate |
| Full Members | Kes. 45,000 per Delegate |
| Non-Member | Kes. 50,000 per Delegate |
| Accommodation | Delegates are advised to make own travel and accommodation arrangements |
**Charges will cater for daytime meals, conference giveaways, learning materials, and certificates of attendance.
ONLINE BOOKING
Registration: Delegates are reminded to note that online booking for seminar is mandatory on https://www.icpak.com/event-registration/Online Booking
We call on interested participants to note that booking for the event is available online at www.icpak.com  and will close two hours before the training session. Delegates are reminded to note that online booking for training sessions is mandatory.
NATIONAL INDUSTRIAL TRAINING AUTHORITY (NITA) REIMBURSEMENT
The Institute is registered as a trainer with National Industrial Training Authority. The Institute’s registration number is DIT/TRN/47. Participants who are registered levy contributors should apply to NITA for reimbursement of their fees. Please note that this is applicable for Kenyan citizens only and subject to NITA regulations. Remember that to qualify you should apply to NITA for approval prior to the date of the seminar. Further details can be obtained from their website (www.nita.go.ke)
Further requests can be channeled to us via telephone calls on +254 719 074 000, or via email to marketing@icpak.com
To develop, regulate and promote an internationally recognized accountancy profession that upholds public interest through capacity building, advocacy, innovation and sustainable practices.
